Collaborative Workspace Solution

Gaia Workspace is a flexible space management solution, featuring room & desk management, employee and visitor screening, vaccine & test tracking, appointment, and task management. Gaia streamlines your workplace scheduling and keeps your work productive and efficient.

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Gaia Workspace enhances your experience

Automate the business foundations

Gaia Workspace digitizes your schedules and appointment and eliminates wasted time. You can focus more on important things.

Keep the workplace and everyone safe and healthy

Gaia protects employees and visitors from the spread of COVID by self-screening prior to entering the building. Gaia maintenance and sanitization help people keep tracking of daily tasks.

Achieve paperless and real time while saving time

Gaia Workspace digitizes all your data for easy organization. You can import employee information using our template files and all the submission records are available to be exported to Excel.

Your Best Workspace Management Assistant

Gaia Workspaces makes your workspace neat and effortless. It simplifies all your screening, tracking, and booking process into one user-friendly solution.

Employee Screening

Reminders can be sent to employees to answer daily screening questions before entering the workplace.

Desk Management

A simplified desk booking process. Hot-desking brings people convenience and flexibility between remote work and coworking spaces.

Room Management

Personal or shared rooms reservation in moments. Employees and visitors can access bookings on the go.

Vaccine & Test Tracking

Option to keep records of your employees’ vaccine and test history by uploading results or report to manager.

Visitor Management

Keep a track of the people who visit your location so that you can give them a smooth welcome

Task Management

Employees can simply scan the QR code or access code to report sanitization records for management approvals.

Services for Any Industry

Gaia Workspace is dedicated to helping different industries create a safe and efficient workspace.





Public Service




Room & Desk Management: Simplify your space and desk scheduling process and improve productivity

Gaia Room & Desk Management is a room, space, and desk reservation tool. It allows you deploy flexibility, maximize resources utilization, improve department collaboration, and better implement a hybrid workspace model.

Book your meeting rooms in a few clicks.

Real-time updates on booking process

Manage your bookings on the go

Visualized and centralize your dashboard

Screening delivers a safe and confident ambiance

Gaia Workspace Screening is a web and mobile-friendly self-assessment tool to help protect business and their visitors from the spread of the COVID-19.

Screening before entering the building

Stay up to date with public health guidelines

Email alert and dashboard with daily snapshots

Task management system

Employees can simply scan the QR code or insert store ID to report sanitization report to managers to get approval.

Paperless tracking process

Real-time and automatic notifications

Higher efficiency and employee engagement

Trusted by Leading Companies and Organizations

What do customers say about Gaia Workspace……

“We find the system convenient to use and the administration is very practical and well organized.”


Michael J. Ryan

Facility Manager

"Excellent, user-friendly, functional, reliable & aesthetic! Highly-recommend and a must-have!"

– Nusaibah Husain
Entrepreneurship, Practice & Innovation Centre

“Gaia WorkSpace has made reporting and compliance with Covid-19 government requirements a seamless process at an affordable price. Built-in features, including email notification of an employee’s failure to pass screening, lessens the chance of missing a possible risk. Great communication and updates make GaiaScreen a smart choice.”


Kathleen Westlake

"GaiaDigits helped our organization get set up as we were quickly making the Free Rapid Test Kits available to the Business Community. They explained the QR code with ease, and it was effortless to initiate."


– Wendy P.