Optimize Your Space for Hybrid Work

The office utilization rate is low, especially after practicing Hybrid Work Mode. Gaia Workspace provides Room & Desk Booking, Facility Management, Analytics, and much more, helping businesses reduce workload and maximize utilization. Gaia streamlines your workplace scheduling and keeps your work productive and efficient.

We’ve worked with

Make Meetings and Scheduling Easier than Ever

Optimize workspace scheduling procedures

Gaia Workspace digitizes your room and desk schedules. It helps reduce administration and eliminates wasted time. Just enjoy what automation brings you.

Data helps people make better decisions

Gaia Workspace visualized analytics dashboard gives people a clearer understanding of office utilization rate and capacity. It helps people make a better decision on office usage.

Automate visiting management process

Gaia visitor management allows you warmly welcome your guests without any concerns. It saves both host and guests’ time while making this meeting more expressive.

Right Solution For Your Hybrid Working Mode

Your Best Workspace Management Assistant

Gaia Workspaces makes your workspace flexible and effortless. It simplifies all your booking and tracking processes into one user-friendly solution.

Room Booking

Personal or shared rooms reservation in moments. Employees and visitors can access bookings on the go.

Desk Booking

A simplified desk booking process. Hot-desking brings people convenience and flexibility between remote work and coworking spaces.

Visualized Analytics

Gaia visualized dashboard tracks, analyzes, and displays most statistics you need. It gives you a better experience in your Hybrid Work.

Workspace Safety

Fill out a survey to better understand the wellbeing of your workplace; Vaccination history can also be tracked in one place.

Visitor Management

Keep a track of the people who visit your location so that you can give them a smooth welcome

Facility Management

Employees can simply scan the QR code or access code to report sanitization records for management approvals.

Our customers speak high on our Workspace solutions on all major review platforms

Room & Desk Booking: Simplify your space and desk scheduling process and improve efficiency

Set up flexible Room & Desk Booking for your workspace

Find and reserve your space/desk in seconds

Real-time update & notification about schedule

Display an interactive floor map

Manage your bookings on the go

Make your meetings easier with Gaia Workspace Calendar View

Complete bookings with just drag and clicks

Book rooms quicker with each room's preview

Save time & money on automating booking process

Integrated with Microsoft Teams

Make smarter decisions about your workspace

Visualize utilization rate and capacity in your workspace

Display a room/desk's upcoming schedule

Keep a track of people who come to office and who don't

Improve utilization rate and stop paying empty rent

Check your visitors in and out easily

Secure the room you need by checking in

Easily invite guests to space you've booked

Safe touch-less check in for your guests

Email notification about your guests arrival

Trusted by Leading Companies and Organizations

What do customers say about Gaia Workspace…

“We use it for desk booking and so far, we have had great success with the software, and with integrating it within our workplace to the employees. The recent updates done have dealt with the most frequent questions I get, “when and where did I book.”

– Adrian M.
Administration Coordinator

“It has been very easy transition to Gaia Workspace. The support from the team has been amazing. They have worked with us every step of the way to ensure the product works the way we need it to. They are quick to respond and have made a great looking, easy to use product.”

 – Mark T.
Technology Support
Capterra

“They have curated the perfect space for our meeting & make a beautiful meeting room. We can plan the meeting ahead. They provide updates on the event planning through notification. The client & member were satisfied with the way to deal the matter for us.”

MD Abu K.

Chief Marketing Officer

“Booking Made Easy. User friendly. Clean. The ability to track and book spaces easily.

– Toya M.
Academic Coordinator

“Simple to use, easy to add to our current systems, user friendly.”

– Krystal B.
Accounting and Office Manager
Capterra

“Excellent, user-friendly, functional, reliable & aesthetic! Highly-recommend and a must-have!”

– Nusaibah Husain
Office Coordinator